Sample Letters/Emails – Ultimate/Virtual

Garnering fundraising support for either the Prouty Ultimate or the Prouty Virtual offer some special challenges. Here are two good emails/letters that may inspire you and help in your fundraising efforts!

Prouty Ultimate Fundraising Email

Email Subject

 10th Annual Prouty Ultimate – 200 miles to fight cancer!

Email Text

Don’t we ALL know someone – a family member, friend, colleague, parent, child – who has been affected by cancer?  Isn’t it true that almost every week you hear about someone else who’s been diagnosed with this disease?

Well, instead of just being depressed by the constant diagnoses, I wanted to do something to support finding a cure for cancer and I hope you do, too.

 On Friday, July 7, I am going to begin the two-day, 200-mile Prouty Ultimate to raise money to benefit Dartmouth-Hitchcock Norris Cotton Cancer Center (NCCC). That’s a lot of cycling and training to be able to ride 100 miles each for two consecutive days, but when I think of all the people I care about who have battled cancer, I realize that my bike ride is nowhere near as tough as what they experience.

 To participate in The Prouty Ultimate, I’ve committed to raising $2,500 that will help fund research and patient services at NCCC, the only National Cancer Institute-designated Comprehensive Cancer Center in all of northern New England.

Last year, the Ultimate riders (2% of the participants) were responsible for bringing in 15% of the total raised – $3.1 million. I know that the money raised by The Prouty™ has helped make Norris Cotton Cancer Center one of the finest cancer centers in the country. That makes me proud!

There are only 47 NCI-designated Comprehensive Cancer Centers in the country; and NCCC was recently named one of only nine Centers for Cancer Nanotechnology Excellence, receiving a grant for $12.8 million over five years. Research conducted here helps cancer patients not only in the Upper Valley, but all over the world.

Prouty dollars support researchers with creative new ideas. Seed money for these pilot projects allow the researchers to obtain data that can then be used to apply for much larger federal grants. Over a five-year period, Prouty Pilot project grants totaled $1.2 million and then brought in more than $20 million (and counting!) in federal grants.  Money raised through The Prouty™ also makes possible patient supportive services that are otherwise unfunded. These programs help ease the path of cancer patients and their families with massage, support groups, and much more.  To learn more about the Center and the research done there, go to  To learn more about the Friends of Norris Cotton Cancer Center, please visit

All donations are tax deductible and should be turned in by July 6 to be counted towards the awards, or by the day of the event. If you prefer to send a check, you can make it payable to DH-H/Friends of Norris Cotton Cancer Center and mail it to Friends of NCCC, The Prouty Office, One Medical Center Drive, Lebanon, NH 03756. Make sure that you indicate that it’s for my ride by placing my name in the memo area of the check.

Thank you! Together, we WILL make a difference in the fight against cancer. Thank you for your support.


Prouty Virtual Fundraising Letter

August 2016

Dear Friends, 

Three years ago I participated in The Prouty™, a fundraiser for the Dartmouth-Hitchcock Norris Cotton Cancer Center in Hanover, NH.  It is the largest fundraising event in northern New England, it raised 3 million dollars in donations from walkers, golfers, multiple distance bicyclists and rowers on the Connecticut River.  This year I was unable to be in Hanover on the exact date, but I have registered to do a “Prouty Virtual ” of my own choice.  So, on a calm day in September, when the weather is good, there are fewer power boats on Lake Winnipesaukee, and I am in better physical shape (!), I plan to row from our house to the Meredith Town docks and then back home, a distance of about 22 miles. 

The importance of finding a cure for cancer has personal importance to our family:  Chuck has just finished 2 months of radiation for prostate cancer.  And one of Chuck’s relatives is currently receiving treatment at the Norris Cotton Cancer Center, the facility that benefits from The Prouty™.  We all know many, many others whose lives have been forever altered by a cancer diagnosis. 

My goal of rowing 22 miles is ambitious, but my fundraising goal is modest – I’ve committed to raising a mere $500.  So, a $5 or $10 donation is all I am asking of you.  We can all be a small part of conquering this multi-headed monster.  Terrific advances have been made, but there is so much more to be done. 

You can send a tax-deductible donation directly to me or use the Prouty website,,  and click on the “Donate” section.  If you send a check to me, please make it out to FNCCC/DH-H (Dartmouth-Hitchcock Health/Friends of Norris Cotton Cancer Center).  Please consider helping me kick that word “cancer” out of our vocabulary with a small tax-deductible donation. 

Yes, I would like to help Karen spend a day sitting on her butt and getting blisters on her hands while she rows around Lake Winnipesaukee. But, most importantly, I want to do my bit to aid the Norris Cotton Cancer Center. 

Amount donated: 

Make Check Payable to: FNCCC/ DH-H (Friends of Norris Cotton Cancer Center/Dartmouth-Hitchcock Health) 

City & State:
Email Address:

(Karen also suggests enclosing a self-addressed, stamped envelope in your letter- “It makes people think they should send you a check right then and there!”)